In this post, we will look at the role that the needs statement plays in a grant proposal. The needs statement of a grant proposal is similar to the problem statement of a research paper in that both provide the overall scope of the proposal/paper and what will be addressed. In the case of the grant proposal, the needs statement guides the development of the goals, objectives, methods, evaluation, and even the budget. Given the influence of this statement, it must be expressed in a manner that is first and foremost comprehensible for the intended readers.

Tips & Insights

The grantor must agree with the needs statement so that those seeking money can obtain it. In other words, the grantor must be convinced that the needs statement articulates a need that aligns with what the grantor provides money for. For example, a funder that is focused on sports exercise is not going to be convinced of needs that are focused on English language skills.

The needs statement also be consistent with the grant-seeking organization. In other words, a school seeking funding must write grants that support schools. It is also critical to show how, with the money, an organization can help to fill the need that they are trying to address. This means that the grantees must explain how they are competent to use the money to address the need.

Making a compelling needs statement involves the artful use of quantitative and qualitative data. Both forms of data provide evidence of the need. Statistics can provide a summary of trends over time and help to indicate where there may be problems. Qualitative data provides anecdotal evidence and shares stories that are easy to understand and appreciate.

Circular Reasoning

One common trap that many grant writers fall into is the use of circular reasoning. Circular reasoning is a fallacy in which the main idea is used as a supporting detail or the premise is also the conclusion. An example would be “Make your bed because I said so.” In this argument, no evidence is provided for why the bed should be made except for the authority of the speaker.

Within the context of grant writing, an example of circle reasoning would be “We do not have enough computers for our students. Therefore, buying computers will fulfill this need.” In this poignant emotional example, one can see the school thinks they need computers but no evidence is provided that the school needs computers except for their request. Using quantitative and qualitative data could illustrate how the school needs computers rather than relying on their innate desire for computers

Conclusion

The needs statement is critical to grant writing. As such, it can be difficult to articulate this clearly. However, if this is done it can seriously help to communicate with funders.